01
Handoffs
Move work between people, inboxes, files, clients, and systems without losing status.
Pilot Layer
Client workflow automation for specialist teams.
We design and build automation around the repeated client work that slows growing teams down: intake, checks, handoffs, portals, updates, and follow-up.
Good fit
Repeated work your team should not have to chase by hand.
For client-service operators
Contractors, clinics, freight teams, CPA firms, and specialist service businesses.
For repeated work
Tasks that happen every week, follow rules, and break when people miss details.
For focused systems
Practical automation first. Larger systems when the workflow is ready to scale.
What we automate
The client work around your main software.
Most teams already have a system of record. The expensive work lives around it: collecting, checking, routing, comparing, reminding, reporting, and keeping clients moving.
02
Checks
Compare documents, rules, dates, requirements, and missing pieces.
03
Operations
Track recurring work, exceptions, approvals, expirations, queues, and ownership.
04
Follow-up
Send the right reminder, summary, or next step before the workflow stalls.
Use cases
Automation for teams where missed details cost real money.
Public works
Payroll compliance
Certified payroll, rejected reports, subcontractor paperwork, and deadline tracking.
CPA firms
Client workflows
Client follow-up, missing files, uploads, busy-season status, and task visibility.
Healthcare ops
Patient workflows
Eligibility, authorizations, payer status, open patient tasks, and front-desk follow-up.
How it works
Show us the workflow. We turn it into software.
You show us the workflow
What happens, who owns it, which tools are involved, and where time disappears.
We map the automation path
We identify the steps software can remove, speed up, connect, or make harder to miss.
We build the first working system
A focused automation around the workflow, with room to expand once it is in use.
Contact
Bring us the workflow you want off your team's plate.
Send the workflow, the tools involved, and what changes when the work is faster, cleaner, and no longer dependent on manual chasing.
Start with Pilot Layer